Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Process Control Computer System Maintenance with Schneider Electric Systems USA, Inc. The Department of Public Utilities, Division of Water is the sole user for the Process Control Computer System. This automated computer system constantly monitors treatment plants controls in water production. The system tests, regulates, and provides safe clean water for the City. The term of the proposed option contract shall be in effect for approximately three (3) years, expiring December 31, 2028, with the option to renew for one (1) additional one (1) year period. The Purchasing Office opened formal bids on October 10, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPR003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ031137). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Schneider Electric Systems USA Inc., CC# 000162, Expiration: 9/8/2027, All items and catalogue, $1.00
Total Estimated Annual Expenditure: $250,000
Department of Public Utilities, Division of Water, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires on December 31, 2025 and it is in the best interest of the City of Columbus for these systems to be in place to ensure production of safe clean water;
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure o...
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