Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Janitorial Supplies with Carmen’s Distribution System, Inc. This contract will be used city wide to provide janitorial supplies as needed for the City of Columbus. Janitorial supplies are used to supply mops, brooms, deodorizers, and trash bags that are used throughout City of Columbus facilities. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on January 29, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031902). Seven (7) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Carmen’s Distribution System, Inc, CC# 005749 expires 6/10/2027, All Items, $1.00
Total Estimated Annual Expenditure: $300,000.00, City wide users.
The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance as the current contract expires June 30, 2026, and a continuous and reliable supply of janitorial supplies are needed for use throughout all City of Columbus Facilities.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from th...
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