Explanation
Background:
This ordinance authorizes the Interim Director of Neighborhoods to modify a professional services contract with MKSK to add additional funds to support outreach and engagement with Eastland residents, community stakeholders, and City departments in the development of the comprehensive Eastland Community Plan in an amount up to $35,000.00.
Ordinance No. 1712-2023 authorized the Director of Neighborhoods to enter into a professional services contract with MKSK for community planning services on June 26, 2023. This ordinance authorizes the Interim Director of Neighborhoods to modify the original contract to add additional funding up to $35,000 for continued community planning services related to aforementioned outreach and engagement in the development of the comprehensive Eastland Community Plan.
The Department of Neighborhoods, solicited Requests for Proposals for the community planning services contract. The project was formally advertised on Vendor Services and Bonfire websites from March 3, 2023 to April 13, 2023. The City received thirteen (13) responses. The MKSK proposal received the highest score by the evaluation committee based upon the criteria.
This modification is necessary to cover the cost of the community planning services continued outreach and engagement.
Amount of additional funds to be expended: $35,000.00
The original contract amount: $849,600.00 (PO396050, Ord. 1712-2023)
The total of Modification 1: $0.00 (Ord. 2540-2023)
The total of Modification 2: $0.00 (Ord. 0659-2024)
The total of Modification 3: $35,000.00 (Ord. 2166-2024)
The contract amount including all modifications: $884,600.00
Reasons additional services could not be foresee:
The robust outreach and engagement efforts have been essential to connecting Eastland residents and community stakeholders to the comprehensive Eastland community planning process. The number of initially proposed outreach and engagements exceeded the originally proposed amount ...
Click here for full text