City of Columbus - File #: 1468-2004

• File #: 1468-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/4/2004
• In control: Utilities Committee
• On agenda: 9/20/2004
• Final action: 9/23/2004
• Title: To authorize and direct the Finance Director to enter into eight contracts for the option to purchase Pole Line Hardware, with WESCO Distribution, Inc., Reed City Power Line Supply, Hughes Supply/Electric Laboratories & Sales, Consolidated Electrical Distributors, Becker Electric, GE, Edison Equipment Co., and Traffic Parts, Inc., to authorize the expenditure of eight dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($8.00).

Date	Ver.	Action By	Action	Result
9/23/2004	1	CITY CLERK	Attest
9/22/2004	1	MAYOR	Signed
9/20/2004	1	Columbus City Council	Approved	Pass
9/20/2004	1	COUNCIL PRESIDENT	Signed
9/9/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/8/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2004	1	CITY ATTORNEY	Reviewed and Approved
9/7/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/7/2004	1	Auditor Reviewer	Reviewed and Approved
9/7/2004	1	CITY AUDITOR	Reviewed and Approved
9/3/2004	1	EBOCO Reviewer	Reviewed and Approved
9/3/2004	1	ODI DIRECTOR	Reviewed and Approved
8/30/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
8/4/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Pole Line Hardware for all City agencies. The term of the proposal option contract would be 2 years. Contract is through August 31, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001126). Forty seven (MAJ:45, MBE:2, FBE:0) bids were solicited; 8 (MAJ: 8 ) bids were received. The Purchasing Office opened formal bids on May 27, 2004.

There were four hundred and thirty-five (435) bid items. There were no responses to forty-nine of the items. These items will be individually ordered on an formal basis, as needed. Thirty-nine items that were low bid by WESCO Distribution were found to have errors and will be awarded to the next low bidder. Consolidated Electrical Distributor had an error in pricing on one line item and that item will be awarded to the next low bidder. The Purchasing Office is recommending award of 8 contracts to the lowest, responsive, responsible and best bidders, as listed below. The expenditures are annual estimated amounts.

WESCO, MAJ, CC#251723345, $80,000.00
Reed City Power Line Supply, MAJ, CC# 381783949, $60,000.00
Hughes Supply/Electric Laboratories & Sales, MAJ, CC# 370798775, $50,000.00
Consolidated Electrical Distributors, MAJ, CC# 952563864, $25,000.00
Becker Electric, MAJ, CC#310553243 , $25,000.00
GE Supply, MAJ, CC#140689340, $20,000.00
Edison Equipment Co., CC#311789912, $5,000.00
Traffic Parts, Inc., CC# 760196834, $5,000.00
Total Estimated Annual Expenditure: $270,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations...