City of Columbus - File #: 1287-2004

• File #: 1287-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/28/2004
• In control: Utilities Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize and direct the Finance Director to enter into contracts for the option to purchase Small Electric Motors with McNaughton-McKay Electric Co., Motion Industries, G.D. Supply, Inc. dba Johnstone Supply, Scherer Industrial Group, and American Electric Motors, to authorize the expenditure of $5.00 to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($5.00).

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/7/2004	1	CITY ATTORNEY	Reviewed and Approved
7/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/6/2004	1	EBOCO Reviewer	Reviewed and Approved
7/6/2004	1	ODI DIRECTOR	Reviewed and Approved
7/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/6/2004	1	Auditor Reviewer	Reviewed and Approved
7/6/2004	1	CITY AUDITOR	Reviewed and Approved
7/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/2/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/30/2004	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Small Electric Motors for the Division of Sewers and Drains, the largest user, and for other City agencies as needed. The term of the proposal option contract would be approximately two years, with the option to renew for one additional year. Contract is through April 30, 2006, extension through April 30, 2007. The Purchasing Office opened formal bids on March 18, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001053). Bids solicited: 54: (MAJ: 49, MBE: 4, and FBE:1). Bids received: 10 (MAJ: 9, and FBE: 1).

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

This solicitation was for percentage off catalog pricing. Secondary awards will only be used if primary awarded contractors cannot supply items when items are needed. Item 13 gave the contractors alternate catalogs to offer, and more than one award was made on this item.

McNaughton-McKay Electric Co., MAJ, CC# 383301318, Primary Contractor for Items: 1, 4, 5, 7, and 13 for Leeson. Secondary Contractor for Items: 3, 8, and 9.
Motion Industries,, MAJ, CC#630251578, Primary Contractor for Items: 2 and 13 Sterling and World Wide Electric. Secondary Contractor for Items: 4, 5, and 7.
G.D. Supply, Inc. dba Johnstone Supply, MAJ, CC# 311114455, Primary Contractor for Items: 3, 9, and 13 Emerson. Secondary Contractor for Item: 1.
Scherer Industrial Motors, MAJ, CC# 133287794, Primary Contractor for Items: 8 and 13 WEG.
American Electric Motors, FBE, CC#311117055, Secondary Contractor for Item: 2.

Items 6, 10, 11, and 12 not awarded.

Total Estimated Annual Expenditure: $ 40,000.00.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public se...