Explanation
BACKGROUND: This ordinance authorizes the option to purchase Dell Computing Hardware for the Department of Technology, the largest user, and other city agencies. The term of the proposed option contract will be through April 30, 2014 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA003948. The Purchasing Office opened formal bids on May 12, 2011. These items are to provide Dell Computing Hardware for all city agencies.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003948). 175 bids were solicited (MAJ:161, F1: 2, M1A: 12); Two (M1A: 2) bids were received.
The two bidders submitted the same pricing resulting in a tie bid. The bid provided for bidders to offer at a cost, Certified Recycle/Disposal/Trade-In Services. Brown Enterprise Solutions was the only bidder that provided for these services. The recycling/disposal/trade-in services are in compliance with the Mayor's Green Initiative. Therefore, this company is being recommended for a contract award.
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Brown Enterprise Solutions, CC#90-0353698, exp. 5/11/2013
Total Estimated Annual Expenditure: $1,000,000.00
This ordinance is being submitted as an emergency because without emergency action the city will not have available the option to purchase Dell Computing Hardware and the efficient delivery of valuable public services will be slowed. . The previous contract for Dell Computing Hardware expired while the City was developing new specifications.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and ...
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