City of Columbus - File #: 1930-2006

• File #: 1930-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/3/2006
• In control: Public Service & Transportation Committee
• On agenda: 11/20/2006
• Final action: 11/22/2006
• Title: To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Auto & Truck Glass Replacement with Harr's Auto Glass and Safelite Fulfillment to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/UT Contract Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
11/22/2006	1	CITY CLERK	Attest
11/21/2006	1	MAYOR	Signed
11/20/2006	1	Columbus City Council	Approved	Pass
11/20/2006	1	COUNCIL PRESIDENT	Signed
11/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/9/2006	1	Auditor Reviewer	Reviewed and Approved
11/9/2006	1	CITY AUDITOR	Reviewed and Approved
11/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/9/2006	1	CITY ATTORNEY	Reviewed and Approved
11/9/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/7/2006	1	EBOCO Reviewer	Reviewed and Approved
11/7/2006	1	ODI DIRECTOR	Reviewed and Approved
11/3/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/3/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/3/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation


BACKGROUND: For the option to purchase Auto & Truck Glass Replacement for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through November 30, 2008. The Purchasing Office opened formal bids on October 12, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 ( SA002191 CGW. Ten (10) (MAJ:8, MBE:1, FBE:1) bids were solicited; Three (3) (MAJ:3) bids were received.

The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:

Harr's Auto Glass MAJ, CC#311144333 (Expires 11-2-08),
Safelite Fulfillment MAJ, CC#364523816 (Expires 10-13-08),
Total Estimated Annual Expenditure: Division did not provide a total estimated annual expenditure.


These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Auto & Truck Glass Replacement with Harr's Auto Glass and Safelite Fulfillment to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/UT Contract Fund, and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on October 12, 2006 and selected the lowest, responsive, responsible and best bids; and

WHEREA...