City of Columbus - File #: 0589-2004

• File #: 0589-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/17/2004
• In control: Safety Committee
• On agenda: 4/5/2004
• Final action: 4/7/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Uniforms, with Roy Tailors Uniform Company of Columbus, Inc., and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/7/2004	1	ACTING CITY CLERK	Attest
4/6/2004	1	MAYOR	Signed
4/5/2004	1	Columbus City Council	Approved	Pass
4/5/2004	1	COUNCIL PRESIDENT	Signed
3/19/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/19/2004	1	CITY ATTORNEY	Reviewed and Approved
3/19/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/18/2004	1	EBOCO Reviewer	Reviewed and Approved
3/18/2004	1	ODI DIRECTOR	Reviewed and Approved
3/17/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/17/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Uniforms for Police Division, the largest user to and including March 31, 2005. Formal bids were opened by the Purchasing Office on November 21, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000125DRM). FL001055, with Roy Tailors Uniform Company of Columbus, Inc. was established in accordance with bids received. Their contract compliance number is 31-1261664.

1. Amount of additional funds: The estimated annual expenditure for the contract is $745,159.00. The Police Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The Police Division is currently evaluating current and new uniforms and will process a new bid when evaluations are complete.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. The Police Division must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.


Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Uniforms, with Roy Tailors Uniform Company of Columbus, Inc., and to declare an emergency.



Body

WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and

WHEREAS, vendor has agreed to extend FL001055 at current prices and conditions to and including March 31, 2004, and it is in the best interest of the City to exercise this...