City of Columbus - File #: 0427-2006

• File #: 0427-2006
• Version: 3
• Type: Ordinance
• Status: Passed
• File created: 2/19/2006
• In control: Utilities Committee
• On agenda: 3/13/2006
• Final action: 3/13/2006
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for an option to purchase Polymer, Jackson Pike Wastewater Treatment Plant with Polydyne Inc, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
3/15/2006	3	CITY CLERK	Attest
3/14/2006	3	MAYOR	Signed
3/13/2006	1	Columbus City Council	Taken from the Table	Pass
3/13/2006	3	Columbus City Council	Approved as Amended	Pass
3/13/2006	3	Columbus City Council	Amended as submitted to the Clerk	Pass
3/13/2006	3	COUNCIL PRESIDENT	Signed
3/6/2006	1	Columbus City Council	Tabled to Certain Date	Pass
2/23/2006	1	ODI DIRECTOR	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2006	1	Auditor Reviewer	Reviewed and Approved
2/23/2006	1	CITY AUDITOR	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2006	1	CITY ATTORNEY	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/22/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/22/2006	1	EBOCO Reviewer	Reviewed and Approved
2/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/19/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Polymer, Jackson Pike Wastewater Treatment Plant for the Division of Sewerage and Drainage, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009, with the option to extend for one additional year. for six months The Purchasing Office opened formal bids on November 3, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001805). One hundred and six bids were solicited (MAJ:103, FBE:1, MBE:2) three (MAJ:3) bids were received.

Full scale field trials were conducted on all products bid and all proposals were deemed non-responsive to the technical specifications. All bids were rejected and the Division of Sewerage and laboratory bench tests were conducted. All samples were tested at numerous dosage rates to simulate actual usage and to determine the annual cost of each product to the City. A contract will now be established with Polydyne Inc., as the lowest and best bid received.

The Purchasing Office is recommending award of a contract to the lowest and best bid:
Polydyne Inc.; CC# 341810283, All items.
Total Estimated Annual Expenditure: $485,000.00

The company is not debarred according to the Excluded Parties Listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director ...