City of Columbus - File #: 1907-2006

• File #: 1907-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2006
• In control: Safety Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Motorola Radio Repair Parts with Holzberg Communications, Inc. and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/26/2006	1	ODI DIRECTOR	Reviewed and Approved
10/26/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2006	1	CITY ATTORNEY	Reviewed and Approved
10/26/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/25/2006	1	EBOCO Reviewer	Reviewed and Approved
10/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/23/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/20/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Motorola Radio Repair Parts for the Department of Public Safety/Support Services, the largest user to and including June 30, 2007. Formal bids were opened by the Purchasing Office on February 6, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. ( SA000374JY). Ordinance 0519-2003 was created and FL001638, with Holzberg Communications, Inc. was established. Contract Compliance - 22-2864676 (Expires 1-4-07).

1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000. The Department of Public Safety/Support Services and various other city agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

FISCAL IMPACT: No funding is required to extend the option contracts. Various City Agencies must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.

Title

To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Motorola Radio Repair Parts with Holzberg Communications, Inc. and to declare an emergency.

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids, and created Ordinanc...