Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to purchase one (1) heavy duty tire balancer from the Planet Holding LLC. This machine will be utilized by the Department of Finance Fleet Division for the repair and upkeep of wheels for use throughout the city. RFQ025471 closed on 7/31/2023. There was a total of three (3) bids submitted. After the review of the bids, the lowest bidders (LESWEGO Corp and NAPA) provided bids for a machinery that was not a part of the bid specifications. Therefore, these bidders have been deemed non-responsive. The Fleet Division recommends the award be made to Planet Holdings as their initial bid came out to being the lowest and best bid response to bid specifications, length of warranty and available delivery date:
Planet Holding - $26,432.00
LESWEGO Corp - $13,717.28
NAPA - $8,698.00
Planet Holding DBA Planet Cellular, ID#22-3919201 vendor#046055
Fiscal Impact: A total of $26,432.00 will be spent from the Fleet Management Capital Fund 5205. Amendments to the 2023 Capital Improvement Budget and transfers of cash within Fund 5205 will be necessary to align budget authority and cash with the proper projects.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing machinery to increase in cost as well as limit their availability and produce unacceptably long lead times. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of this machinery.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to purchase one (1) heavy duty tire balancer from Planet Holding LLC; to amend the 2023 Capital Improvement Budget; to authorize the transfer of $...
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