Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has an immediate need to renew an annual maintenance and support software agreement with Enterprise Informatics, formerly known as Spescom Software, for software support, telephone support and upgrades; in accordance with the original agreement that provided language allowing for future modifications. This agreement supports the imaging software used to create a central repository for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.
This ordinance will provide for the change of the company name, as the Federal Identification (FID) number remained the same, for contracts and purchase orders established with Spescom Software. This ordinance will authorize the assignment of open, past and present contracts between the City of Columbus with Spescom Software, FID 95-3634089 to Enterprise Informatics, with the same FID 95-3634089; with the contract compliance expiring 03/23/2008.
Also, this ordinance authorizes payment of the annual maintenance, associated with the software, with the coverage period from February 24, 2008 through April 30, 2009.
FISCAL IMPACT: During fiscal year 2005, $25,691.00 was expended for this service for the period of February 24, 2005 through February 24, 2006. During fiscal year 2006, $28,261.00 was expended for related services and in fiscal year 2007, the amount of $31,088.00 was expended. Funding for the coverage period of February 24, 2008 through April 30, 2009, has been identified within the Department of Technology's 2008 Internal Service Fund; for the Building Services and Neighborhood Services Divisions; to cover the cost of this year's service agreement, for a one t...
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