Explanation
Background: The ordinance authorizes the Director of Finance and Management to enter into contract with Southeastern Equipment Co., Inc. for the purchase of one backhoe loader for the Division of Water, in an amount not to exceed $167,282.23.
The Distribution Maintenance Section will use the backhoe loader to conduct maintenance-type work around the underground water mains and related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT25718.
Procurement
The Purchasing Office solicited competitive bids through Vendor Services from May 21, 2026, to June 11, 2026, for the purchase of one backhoe loader in accordance with the relevant provisions of Chapter 329 of City Code, RFQ032891. Fifty-six vendors were solicited and two bids were received. The bids were opened and evaluated on June 11, 2026.
After the bids were evaluated, it was determined that the apparent low bidder proposed equipment that differed from the published specifications. The Division of Water reviewed the specification exceptions and determined that the proposed Case 590SN backhoe loader meets or exceeds the City’s operational requirements, including exceeding the specified size requirements. The Division of Water recommends the award be given to Southeastern Equipment Co., Inc., as they were the most responsive, responsible, and best bidder. A bid waiver is requested to allow acceptance of the low bidder’s specification exceptions.
Principal Party:
Southeastern Equipment Co., Inc.
10874 East Pike Road
Cambridge, Ohio 43725
Ryan Tocosik (614) 889-1073
Contract Compliance Number: 006684
Contract Compliance Expiration Date: PENDING UPDATE
Fiscal Impact: $167,282.23 is available from within the Water Operating Fund to meet the financial obligations of this contract.
$171,000.00 was spent in 2025
$171,290.00 was spent in 2024
Title
To authorize the ...
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