City of Columbus - File #: 1395-2009

• File #: 1395-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/14/2009
• In control: Safety Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize and direct the Public Safety Director to enter into contract with CareWorks USA Ltd. for prisoner medical claim services and access to Preferred Provider Networks for the Division of Police; to authorize the expenditure of $73,000.00 from the General Fund; and to declare an emergency. ($73,000.00)

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/9/2009	1	Columbus City Council	Approved	Pass
11/9/2009	1	COUNCIL PRESIDENT	Signed
10/28/2009	1	CITY ATTORNEY	Reviewed and Approved
10/28/2009	1	Safety Drafter	Sent to Clerk's Office for Council
10/27/2009	1	CITY AUDITOR	Reviewed and Approved
10/27/2009	1	CITY AUDITOR	Reviewed and Approved
10/27/2009	1	Safety Reviewer	Reviewed and Approved
10/26/2009	1	Safety Drafter	Sent for Approval
10/26/2009	1	EBOCO Reviewer	Sent for Approval
10/26/2009	1	ODI DIRECTOR	Reviewed and Approved
10/26/2009	1	Safety Drafter	Sent for Approval
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/21/2009	1	SAFETY DIRECTOR	Reviewed and Approved
10/19/2009	1	Safety Reviewer	Reviewed and Approved
10/16/2009	1	Safety Drafter	Sent for Approval
10/16/2009	1	Safety Reviewer	Reviewed and Approved
10/16/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with CareWorks USA Ltd. to provide prisoner medical claims services as needed for the Division of Police. The scope of services outlined in the City formal request for proposal (RFP) include: the creation and maintenance of an electronic medical claims database, coordination of billing with local medical providers, medical review of claims for appropriateness of charges and the utilization of Preferred Provider Networks.

The Division of Police is obligated to enforce the criminal and traffic ordinances of the City of Columbus and laws of the State of Ohio necessitating the apprehension and incarceration of violators. The Columbus City Attorney, through memorandum to the Division of Police, has determined that the Division of Police is liable for the medical care of those injured or sick individuals who are under arrest or lawfully detained. The Division of Police continues to experience increasing costs associated with the review and payment of medical claims. The services provided by CareWorks USA Ltd. will provide greater scrutiny of medical claims submitted to the Division as well as the added benefit of cost reductions available through Preferred Provider Networks. The Division of Police anticipates that the cost reductions will be equal to or greater than the cost of the first year of this contract.

Bid Information: An evaluation committee comprised of representatives from the Department of Public Safety, Division of Police, and Department of Finance and Management completed a review of the single proposal submitted to the City in response to a formal request for proposal (RFP) SA003281 held on July 14, 2009. The committee recommended award to CareWorks USA, Ltd. The vendor was selected based upon their initial response to the defined criteria listed in the RFP, subsequent response to follow-up questions from the committee, and adherence to ...