Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to obtain Thermoplastic Glass Beads with Potters Industries, LLC, CC# 001619 and expires October 31, 2024. This contract provides Ohio Type C Glass Beads that are used in road striping to provide thermoplastic reflection for the Division of Traffic Management. This modification and extension is necessary to maintain an uninterrupted supply of these items. The contract, PO244415 was established in accordance with Request for Quotation RFQ016262 and will expire October 31, 2024. The term of the proposed option contract would be approximately one year, expiring October 31, 2025.
No additional funds are necessary to extend the option contract as requested. The original contract was formally bid. It was presumed that there was a contract extension available, while there was not. It is not in the City's best interest to go through the procurement process for these goods as that would result in a lapse of contract. It is imperative to have continuation of this contract as these goods are used daily throughout the roads of the City of Columbus. The original terms and conditions remain in effect.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency because this contract expires on October 31, 2024. For the continued safety and well-being of the residents of the City of Columbus, it is crucial that this contract does not lapse.
FISCAL IMPACT: No funding is required to extend the contract. The Department of Public Service must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend the contract for the option to purchase Thermoplastic Glass Beads with Potters Industries, LLC, and to declare an emergency. ($0.00)
Body
WHEREAS, the Purchasin...
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