Explanation
BACKGROUND: The Purchasing Office received and opened informal bid number SO021313 for a 12" brush chipper, for the Division of Water's Watershed activity on August 22, 2005. This chipper will be used to mulch limbs and branches that have fallen or been damaged in storms, and the mulch will be used at Watershed park areas. The Division of Water had estimated $20,000.00 for this purchase. Four bids were received, however, the lowest bid was $23,585.00. The cause for the higher pricing is due to increased costs of diesel engines and sheet metal. The Purchasing Office mailed bids to all registered vendors under the commodity. Because this item was budgeted only for 2005, and the City does not have time to go through the complete formal bidding process, it is in the best interest of the City of Columbus, Department of Public Utilities, Division of Water to waive Chapter 329.06 of the Columbus City Code and to award a contract to Franklin Tractor Sales, Inc., for a total of $23,585.00. The Contract Compliance number for Franklin Tractor Sales, Inc. is 31-0678261. They do not have certified MBE/FBE status. Of the 24 vendors solicited, none had certified MBE/FBE status.
FISCAL IMPACT: The Division of Water has budgeted $20,000.00 for this equipment in the 2005 Budget. Expenditures in other Object Level Threes will be re-prioritized in order to cover the deficit.
There have been no purchases for this type of equipment in the last two years.
Title
To authorize the Finance Director to enter into a contract with Franklin Tractor Sales, Inc., for a 12" brush chipper, for the Division of Water, to waive the provisions of competitive bidding, and to authorize the expenditure of $23,585.00 from Water Systems Operating Fund. ($23,585.00)
Body
WHEREAS, the Division of Water budgeted $20,000.00 for a 12" brush chipper, and
WHEREAS, the Purchasing Office solicited informal bid number SO021313, however, the lowest bid came in o...
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