Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify and extend the current contract with the DAS Health Ventures, LLC.(DAS), for the ongoing software consultant services in support of the current electronic medical records system. This modification will add funding in an amount not to exceed $11,250.00, for a new total contract amount of $24,750.00; and to extend the term of the contract by two months, for a new contract period from December 1, 2025 through July 31, 2026.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
Reasons additional services could not be foreseen
This is an unplanned modification to accommodate additional services for continued services required to aid the transition from the current electronic medical record system including resolving technical issues not anticipated at the time of the quote.
Reasons other procurement processes are not used
It would not be in the best interest of the City to not award this contract through other procurement processes due to the specialized expertise in our current electronic medical record system, DAS currently consultants with both Columbus Public Health and Department of Technology on NextGen-related services such as SQL development, SQL performance tuning, and interface assistance.
How cost of modification was determined
The current pricing is based on the current consulting rate of $150 per hour and is based on the estimated number of hours incurred during the consulting period.
DAS contract compliance number is CC-041006.
FISCAL IMPACT: The amount of $11,250.00 is budgeted in the Health Special Revenue Fund for technology services for Columbus Public Health. ($11,250.00)
EMERGENCY: There is an immediate need to increase this contract in the amount of $11,250.00 to allow for continued consultation to prevent service disruption of the critical electronic medical record...
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