Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify an existing grant agreement with the State of Ohio Department of Children and Youth for the Help Me Grow Home Visiting Program.
Help Me Grow is Ohio’s evidence-based parent support system designed to partner with pregnant women and new parents to promote healthy growth and development for babies and young children. Through home visiting models such as Healthy Families America, Nurse-Family Partnership, and Parents as Teachers, Columbus Public Health provides specialized support, early literacy guidance, and health screenings directly to vulnerable families.
This modification (Amendment 1) updates the program's documentation and fee reimbursement schedules, adjusts record retention policies from three years to six years to comply with updated state guidelines, and formally incorporates a Business Associate Agreement (BAA) to ensure strict adherence to HIPAA and Protected Health Information (PHI) safeguards.
1. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: The State of Ohio Department of Children and Youth issued administrative updates (Amendment 1) requiring revised fee schedules, enhanced record retention compliance, and updated HIPAA/BAA execution across all local health department providers.
2. Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: N/A - This action modifies an ongoing state grant agreement where Columbus Public Health serves as the designated local implementation agency for Help Me Grow.
3. How the price for the additional goods or services which are the subject of the modification was determined: Rates, model fees, and professional development reimbursements are established according to standardized state reimbursement schedules set by the Ohio Department of Children and Youth.
FISCAL IMP...
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