Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into contract with Baker Vehicle Systems, Inc. for the purchase and delivery of two batwing mowers for the Division of Water, in an amount not to exceed $228,646.00.
The mowers will be used by the watershed section to conduct maintenance type work around the watershed properties and related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT23103 and BT23742.
Procurement
The Purchasing Office solicited competitive bids through Vendor Services from May 18, 2026, to June 11, 2026, for the purchase and delivery of two batwing mowers in accordance with the relevant provisions of Chapter 329 of City Code, RFQ032868. Twenty-six vendors were solicited and two bids were received. The bids were opened and evaluated on June 11, 2026.
After the bids were evaluated, it was determined that the low bidder provided a quote that was only valid for fifteen days, so they were deemed non-responsive. The second low bidder, Jerry Pate Turf & Irrigation Inc., provided a quote that was only valid for 30 days, so they were also deemed non-responsive. Therefore, the Division of Water recommends the award be given to Baker Vehicle Systems, Inc., as they were the most responsive, responsible, and best bidder. A bid waiver is being requested to allow the vendor time to provide an amended quote for their bid with an extended expiration date to allow the City ample time to process the contract.
Principal Party:
Baker Vehicle Systems, Inc.
9035 Freeway Dr.
Macedonia, OH 44506
Sarah Bushik, (330) 467-2250
Contract Compliance Number: 006435
Contract Compliance Expiration Date: 02/20/2028
Fiscal Impact: $228,646.00 is available from within the Water Operating Fund to meet the financial obligations of this contract.
$105,091.00 was spent i...
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