Explanation
BACKGROUND: For the option to purchase Tandem Axle Conventional Dump Trucks with Diesel Engine and Snow Plows for Public Service, Division of Planning and Operations. Tandem Axle Conventional Dump Trucks are used by the Street Maintenance Section for maintenance and repairs and snow and ice control and removal.
The term of the proposed option contract is from the date of execution by the City up to and including December 31, 2010 or manufacturer's build out date. The Purchasing Office opened formal bids on June 10, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003578). Seventy two (72) bids were solicited; Two (2) bids were received. Bid specifications included options for compressed natural gas (CNG) to meet the City's Environmental Code. FYDA Freightliner with the Henderson dump body was numerically the lowest responsive bid however section 3.28.1 stated that units shall have Gledhill 11HSBPR2-QCP snow plow and Henderson bid an alternate Henderson RSP1142QCP snow plow deeming them non responsive. No bids were received with compressed natural gas (CNG) option.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:
FYDA Freightliner Columbus, Inc. / Items 1 and 2 (FYDA Freightliner with Kaffenbarger dump body and Gledhill snow plow) CC# 310789102 (Expires 10-16-10)
Total Estimated Expenditure: $757,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Planning and Operations D...
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