Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew an annual agreement (Service Contract #1488945) with Oracle America, Inc. for annual software maintenance and support for database and server software that supports citywide business management applications. The original agreement (CT-19292) was established April 10, 1998 by authority of ordinance 569-98. The agreement was most recently renewed by authority of ordinance 0237-2011, passed April 4, 2011, through purchase order EL011734. This renewal will provide annual maintenance and support for the period May 31, 2012 to May 30, 2013, at a cost of $411,763.41.
Oracle software is a critical component of a number of citywide business systems; including 311, CUBS, Performance Series, Income Tax, and GIS. The software is server based and has given the City the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.
This ordinance also requests approval to continue services provided by Oracle America, Inc. and waive competitive bidding provisions of section 329 of the Columbus City Code. The City attempted to purchase Oracle maintenance and support through solicitation SA004337. The lowest and best offer in response to the solicitation, received April 12, 2012, costs more than purchasing annual maintenance and support directly from Oracle.
FISCAL IMPACT:
During fiscal years 2010 and 2011, $388,126.51 and $399,770.31 were expended respectively with Oracle America, Inc. for annual software maintenance and support. Funding is available in the amount of $411,763.41 for the 2012 contract period, within the Department of Technology, Information Services Division, internal service fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed; to continue with services that are necessary to support d...
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