Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase (Original Equipment Manufacturer) OEM Small Engine Parts for Fleet Management, the largest user to and including March 31, 2006. Formal bids were opened by the Purchasing Office on March 6, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000411 GRW). FL001706, with Century Equipment Inc. (cc# 344478146) and FL001707 with Green Thumb Power Equipment Center Inc. (cc # 311346066) were established in accordance with bids received.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $65,000.00. Fleet Management must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. Fleet Management must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the Fleet Management Division as it supports and maintains the city's fleet, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase OEM Small Engine Parts with Century Equipment Inc. and Green Thumb Power Equipment Center Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bi...
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