Explanation
Background: To modify the existing city-wide contract for the Collection, Sale & Recycling of Mixed Recovered Office By-Products for use by various City agencies to permit a price increase $6.00 per month for the first wastewheeler at each location. Formal bids were opened by the Purchasing Office on June 9, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001650). FL002922, with Rumpke of Ohio, Inc. was established in accordance with bids received thru December 15, 2011 and did not include an escalator clause.
Contract compliance number is 311617611, which expires 3/21/2010.
1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000.00. The various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Due to the unexpected increases in fuel costs from the time of the original bid, Vendor requires this price increase.
3. Reason other procurement processes not used: The same exact service is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost increase was negotiated with the vendor, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: No funding is required to modify the option contracts. The various City agencies must set aside their own funding for their estimated expenditures.
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