City of Columbus - File #: 1055-2009

• File #: 1055-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/15/2009
• In control: Administration Committee
• On agenda: 11/16/2009
• Final action: 11/17/2009
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $290,731.00 from the 2009 Department of Technology's Information Services Fund; and to declare an emergency. ($290,731.00)

Date	Ver.	Action By	Action	Result
11/17/2009	1	ACTING MAYOR	Signed
11/17/2009	1	CITY CLERK	Attest
11/16/2009	1	Columbus City Council	Approved	Pass
11/16/2009	1	COUNCIL PRESIDENT	Signed
11/5/2009	1	Technology Drafter	Sent for Approval
11/5/2009	1	CITY ATTORNEY	Reviewed and Approved
11/5/2009	1	Technology Drafter	Sent to Clerk's Office for Council
11/4/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/4/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/4/2009	1	Technology Drafter	Sent for Approval
11/4/2009	1	Auditor Reviewer	Reviewed and Approved
11/4/2009	1	CITY AUDITOR	Reviewed and Approved
10/27/2009	1	Finance Reviewer	Reviewed and Approved
10/27/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Technology Drafter	Sent for Approval
10/22/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/22/2009	1	Technology Drafter	Sent for Approval
10/22/2009	1	EBOCO Reviewer	Sent for Approval
10/22/2009	1	ODI DIRECTOR	Reviewed and Approved
10/15/2009	1	Technology Drafter	Sent for Approval

Explanation

Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc (SHI) (utilizing a State Contract - #0A07004-2, expires 6/30/2010). This purchase will allow the Department of Technology to provide software support for Microsoft applications utilized citywide.

Last year, the Department of Technology purchased software licenses and client access licenses to enable the Department of Technology to migrate the city email system to the current version of the email software. The Microsoft Software Assurance supports various Microsoft applications utilized citywide. As the need of city employees to provide efficient and timely services to the citizens' increases, a heavier load is placed on the email system. This increased load is resulting in slow response time and increased management difficulty on the Department of Technology in supporting this system. Purchasing the Microsoft Software Assurance will enable the Department of Technology the ability to provide more efficient and capable support services to the city employees as well as the citizens of Columbus.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.


Fiscal Impact:
Funds totaling $290,731.00 for this purchase were budgeted and are available within the 2009 Department of Technology's Information Services Fund.


Emergency Designation:

Emergency designation is requested/required to meet time lines and deadlines previously established; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.


Contract Compliance...