Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the GIS Professional Service agreements with Stantec Consulting Services, Inc. and Woolpert, Inc. Each agreement will be increased in the amount of $200,000.00, for the Divisions Sewerage and Drainage and the Division of Power and Water.
The Department awarded GIS Professional Services agreements to two firms (Stantec Consulting Services and Woolpert Inc) in order to negotiate best pricing and to balance project loads and align particular experience and strengths with each firm. Activities under these agreements include: Data Development and Conversion, Field Data Collection, On-site Staff Augmentation, Needs Assessments and Business Process Analysis, GIS Application Development, and GIS Integration.
Each agreement was establish for three (3) years and this Modification (No. 1) will establish funds for the 2nd year. Modification No. 2 will be legislated in 2013 for the third year.
1.1 Amount of additional funds to be expended: $400,000.00
Original Agreement Amounts: $ 200,000.00 (EL012040 & EL012101)
Modification 1 (current) $ 400,000.00
Total (Orig. + Mod. 1) $ 600,000.00
1.2. Reasons additional goods/services could not be foreseen:
Modifications to the contracts were anticipated and were identified in Ordinance No. 1034-2011. A second modification to both contracts will be needed in 2013 for the third year of the agreement.
1.3. Reason other procurement processes are not used:
Ordinance No. 1034-2011 stated each contract would be for a period of 1-year, renewable for 2 additional years.
1.4. How cost of modification was determined:
Stantec Consulting Services, Inc. and Woolpert, Inc. prepared and submitted detailed estimates of cost and qualifications. City project management staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; EN...
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