City of Columbus - File #: 1743-2003

• File #: 1743-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/30/2003
• In control: Safety Committee
• On agenda: 7/21/2003
• Final action: 7/22/2003
• Title: To authorize the Safety Director to renew and modify an existing contract with Sagem Morpho, Inc. for the Division of Police for the continuation of maintenance support, and to authorize the expenditure of $176,181.32 for the Division of Police from the General Fund, and to declare an emergency. ($176,181.32)

Date	Ver.	Action By	Action	Result
7/22/2003	1	MAYOR	Signed
7/22/2003	1	CITY CLERK	Attest
7/21/2003	1	Columbus City Council	Approved	Pass
7/21/2003	1	COUNCIL PRESIDENT	Signed
7/9/2003	1	CITY ATTORNEY	Reviewed and Approved
7/9/2003	1	Safety Drafter	Sent to Clerk's Office for Council
7/8/2003	1	Safety Drafter	Sent for Approval
7/8/2003	1	Auditor Reviewer	Reviewed and Approved
7/8/2003	1	CITY AUDITOR	Reviewed and Approved
7/8/2003	1	Safety Drafter	Sent for Approval
7/7/2003	1	Finance Reviewer	Reviewed and Approved
7/7/2003	1	FINANCE DIRECTOR	Reviewed and Approved
7/3/2003	1	Safety Drafter	Sent for Approval
7/2/2003	1	EBOCO Reviewer	Reviewed and Approved
7/2/2003	1	ODI DIRECTOR	Reviewed and Approved
7/1/2003	1	Safety Reviewer	Reviewed and Approved
7/1/2003	1	Safety Reviewer	Reviewed and Approved
7/1/2003	1	SAFETY DIRECTOR	Reviewed and Approved
7/1/2003	1	Safety Drafter	Sent for Approval
6/30/2003	1	Safety Drafter	Sent for Approval
6/30/2003	1	Safety Reviewer	Reviewed and Approved
6/30/2003	1	Safety Reviewer	Reviewed and Approved

Explanation
Background

A. Need: The Division of Police needs to exercise the option of purchasing from Sagem Morpho, Inc. (CT#13742 & CT#15893) the fifth and final term from the 5-year maintenance and support agreement to continue support for another 1-year maintenance term, in order to continue to maintain the Automated Identification Management System (AIMS). The total cost for this term is $176,181.32.

B. Bid Information: The Division of Police initiated an extensive Request For Proposal process in 1991 to purchase the AIMS, which includes the Automated Fingerprint Identification System (AFIS). Based on established evaluation criteria, Sagem Morpho was awarded the contract March 10, 1992. The provisions for the renewed maintenance contract (ord. #1245-99, passed 6-7-99) provided for 5, 1-year renewable terms and associated maintenance hardware upgrades and associated costs. This purchase is for the fifth term and associated costs.

C. Contract Compliance No: 33-0154789

D. Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the funds to become available for the renewal and modification of the maintenance contract for the continued operation of the AFIS system for Division of Police. Need is critical due to the fact that the current term of the maintenance contract expired February 29, 2003, and that the fifth term needs to be purchased to maintain normal operations.

2. FISCAL IMPACT:

This purchase of $176,181.32 for the 2003 term is from funds identified, appropriated and budgeted for this purpose in the 2003 General Fund Budget.

Title
To authorize the Safety Director to renew and modify an existing contract with Sagem Morpho, Inc. for the Division of Police for the continuation of maintenance support, and to authorize the expenditure of $176,181.32 for the Division of Police from the General Fund, and to declare an emergency. ($176,181.32)

Body
WHEREAS, the Division...