Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Atlantic Emergency Solutions (Vendor #034448) for the purchase of five (5) ambulances for use within the Division of Fire. The Fire Division is in need of said ambulances for the implementation of alternative emergency response vehicle deployment for use in daily emergency response situations.
Bid Information: The Purchasing Office advertised and solicited competitive bids for these vehicles and equipment in accordance with the relevant provisions of Chapter 329 relating to competitive bidding via Request for Quotation No. RFQ025981; two (2) bids were received with the following results:
Penn Care, Inc. $97,025.00 per unit $485,125.00 total low bid was non-responsive as pricing failed to include all specified equipment
Atlantic Emergency Solutions $129,466.00 per unit $647,330.00 total bid met specifications but was non-responsive as bid included an expiration date that preceded Purchasing's 180 day requirement
Given that both vendors submitted non-responsive bids, a bid waiver is requested to award to Atlantic Emergency Solutions whose specified ambulance and related equipment met all specifications. Further, time constraints and price volatility do not allow for the re-bidding of these vehicles and equipment.
Emergency Designation: The Division of Fire requests emergency legislation so that the purchase of said emergency response vehicles and related equipment can commence as soon as possible to avoid potential supply chain delays.
FISCAL IMPACT: Unencumbered cash will be available upon transfer within the Safety Bond Fund for this purchase. Amendments to the 2023 Capital Improvement Budget are necessary.
Title
To authorize ...
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