Explanation
This ordinance authorizes the Director of the Department of Technology to modify an existing contract with vCloud Tech Inc. for the Absolute (formerly Netmotion) additional software maintenance and support services for the city's Absolute mobility solution and software licenses.
Ordinance 1219-2022 authorized the Director of the Department of Technology to enter into contract for the purchase of the city’s Absolute mobility solution and software licenses in the amount of $82,767.00. The original contract term was for one year, from September 30, 2022, to September 29, 2023. The original contract also included two additional one-year renewal options. Ordinance 2174-2023 authorized the first renewal in the amount of $89,722.95. Ordinance 1950-2024 authorized $5,273.52 for additional licenses, and $80,471.52 to renew the contract through August 20, 2025.
This ordinance authorizes the Director of the Department of Technology to modify the contract to add additional licenses in the amount of $81,110.00 for the period of twelve (12) months from the receipt of a confirmed purchase order.
1.1 Amount of additional funds to be expended
The original contract amount: $82,767.00 (PO346630, Ord.1219-2022)
Optional renewal #1: $89,722.95 (PO405997, Ord. 2174-2023)
Optional renewal #2: $80,471.52 (PO459845, Ord. 1950-2024)
Modification #1: $5,273.52 (PO459845, Ord. 1950-2024)
Modification #2: $81,110.00 (This ordinance)
TOTAL RENEWALS AND MODIFICATIONS: $339,344.99
1.2 Reasons additional goods/services could not be foreseen
This is an unplanned modification to accommodate additional licenses for new users.
1.3 Reason other procurement processes are not used
It was decided that it is in the best interest of the city to modify the existing contract to include the additional licenses.
1.4 How cost of modification was determined
An estimate was received from the vendor and is consistent with expected pricing.
CONTRACT COMPLIANCE
Vend...
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