City of Columbus - File #: 0641-2006

• File #: 0641-2006
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 3/17/2006
• In control: Administration Committee
• On agenda: 5/1/2006
• Final action: 5/3/2006
• Title: To authorize the Director of Technology to enter into contract with Gudenkauf Corporation for the installation of fiber optic cable; to authorize the transfer of cash between projects in the Information Services Capital Improvement Fund; to amend the 2005 capital improvements budget; and to authorize the expenditure of $192,291.75; and to declare an emergency ($192,291.75)

Date	Ver.	Action By	Action	Result
5/3/2006	2	MAYOR	Signed
5/3/2006	2	CITY CLERK	Attest
5/1/2006	1	Columbus City Council	Read for the First Time
5/1/2006	2	Columbus City Council	Approved	Pass
5/1/2006	1	Columbus City Council	Amended to Emergency	Pass
5/1/2006	2	COUNCIL PRESIDENT	Signed
4/14/2006	1	CITY AUDITOR	Reviewed and Approved
4/14/2006	1	CITY AUDITOR	Reviewed and Approved
4/14/2006	1	CITY ATTORNEY	Reviewed and Approved
4/14/2006	1	Technology Drafter	Sent for Approval
4/14/2006	1	Technology Drafter	Sent to Clerk's Office for Council
4/13/2006	1	Technology Drafter	Sent for Approval
4/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/12/2006	1	Finance Reviewer	Reviewed and Approved
3/28/2006	1	Technology Drafter	Sent for Approval
3/27/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/27/2006	1	Technology Drafter	Sent for Approval
3/24/2006	1	ODI DIRECTOR	Reviewed and Approved
3/24/2006	1	EBOCO Reviewer	Sent for Approval
3/23/2006	1	Technology Drafter	Sent for Approval
3/23/2006	1	Technology Reviewer	Reviewed and Approved
3/21/2006	1	Technology Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Director of Technology to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cable. This installation will allow connectivity between the Sewer Maintenance Operations Center (SMOC) and the Refuse Collection Division; allow the department to access and support servers within the Refuse Collection Division; increase speed and carrying capacity of data, along with signal strength associated with transmission of data; and allow high speed fiber connectivity for various city agencies associated with voice, video and data communications.

The Department of Technology (DoT) exercised due diligence by completing the competitive process in compliance with Columbus City Code Section 329. A formal bid was prepared and posted on the City's solicitation web site, city bulletin and was mailed to potential offerors. A total of twenty (20) proposals were mailed. Five (5) contractors attended the pre-bid meeting and walk-through.

On February 1, 2006 the Department of Technology publicly opened three (3) bids received from:
1. Gudenkauf Corporation ($192,291.75)
2. Fishel Company ($262,044.83)
3. Jess Howard Electric Company ($319,725.00)

After reviewing the bids, it was recommended that the award be made to Gudenkauf Corporation, in the amount of $192,291.75, as they were the lowest responsive, responsible and best bidder. Also, on this project, Gudenkauf is partnering with an MBE company, Gold Tech, L.L.C.

Funds for this contract, totaling $192,291.75 have been identified in the Information Services Fund, Capital Improvements Fund.

This ordinance also authorizes the transfer of cash from another project within the aforementioned fund and the amendment to the 2005 Capital Improvements Budget to accommodate the afore-described expenditure authorized by this ordinance. Emergency legislation is required to facilitate prompt contract execution and related paym...