Explanation
BACKGROUND: For the option to purchase Infotronics Time Clocks for the Department of Public Utilities, the biggest user. The term of the proposed option contract would be two (2) years. Contract is through April 30, 2009. The Purchasing Office opened formal bids on January 11, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002271 MEL) Four (MAJ:4, MBE:0, FBE:0) bids were solicited; One (1) (MAJ:1) bid was received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:
Midwest Automated Time Systems MAJ, CC# 421086891, (Expires 1/03/08)
Total Estimated Annual Expenditure: $35,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Universal Term Contract Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Infotronics Time Clocks, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing UTC Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 11, 2007 and selected the lowest, responsive, responsible and best bids. One (1) bid was received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by ...
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