City of Columbus - File #: 0554-2011

• File #: 0554-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/28/2011
• In control: Administration Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual contract with PerkinElmer Health Sciences, Inc., to provide computer programming software maintenance and support on the Laboratory Information Management System (LIMS); in accordance with sole source provisions of the Columbus City Code; and to authorize the expenditure of $53,013.00 from the Department of Technology Internal Services Fund, and to declare an emergency. ($53,013.00)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/26/2011	1	City Clerk's Office	Sent back for Clarification/Correction
4/26/2011	1	Technology Drafter	Sent to Clerk's Office for Council
4/25/2011	1	CITY ATTORNEY	Reviewed and Approved
4/25/2011	1	Technology Drafter	Sent to Clerk's Office for Council
4/22/2011	1	Technology Drafter	Sent for Approval
4/21/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2011	1	Technology Drafter	Sent for Approval
4/21/2011	1	Auditor Reviewer	Reviewed and Approved
4/21/2011	1	CITY AUDITOR	Reviewed and Approved
4/20/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/19/2011	1	Finance Reviewer	Sent for Approval
4/15/2011	1	Finance Reviewer	Reviewed and Approved
4/15/2011	1	Finance Reviewer	Reviewed and Approved
4/14/2011	1	Technology Drafter	Sent for Approval
4/13/2011	1	ODI DIRECTOR	Reviewed and Approved
4/12/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/12/2011	1	Technology Drafter	Sent for Approval
4/12/2011	1	EBOCO Reviewer	Sent for Approval
4/4/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual contract (Service Contract # L693) with PerkinElmer Health Sciences, Inc., for maintenance and support of the Laboratory Information Management System (LIMS). The original agreement was authorized by ordinance 1738-2008, passed November 24, 2008. The contract was most recently renewed by authority of ordinance 1170-2010, passed September 13, 2010. This contract renewal will provide software maintenance and support services for term period June 1, 2011 through May 31, 2012 at a cost of $53,013.00.

The LIMS enables the Division of Sewer & Drainage (DOSD) and the Division of Power & Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The LIMS has replaced older information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirement more efficiently.

This ordinance also requests approval to continue services provided by PerkinElmer Health Sciences, Inc. in accordance with sole source provisions of Section 329 of the Columbus City Code; as it has been determined PerkinElmer Health Sciences, Inc. is the sole distributor of LIMS, and does not utilize distributors or re-sellers due to the complex nature of its product.

EMERGENCY: Emergency legislation is requested in order to expedite processing of the necessary contract to avoid interruption of service.

FISCAL IMPACT: In 2010, $52,782.00 was legislated for software maintenance and support services to support the Laboratory Information Management System (LIMS). Passage of this ordinance will authorize the expenditure of $53,013.00 from the Department of Technology Internal Services Fund. With this renewal, the aggregate contract cost for m...