City of Columbus - File #: 0658-2005

• File #: 0658-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/28/2005
• In control: Public Service & Transportation Committee
• On agenda: 7/11/2005
• Final action: 7/14/2005
• Title: To authorize the City Auditor to transfer $6,933.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract with Nations Rent USA, Incorporated, for the purchase of two vibratory rollers with trailers for the Transportation Division; to authorize the expenditure of $86,833.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($86,833.00)

Date	Ver.	Action By	Action	Result
7/14/2005	1	ACTING CITY CLERK	Attest
7/13/2005	1	MAYOR	Signed
7/11/2005	1	Columbus City Council	Approved	Pass
7/11/2005	1	COUNCIL PRESIDENT	Signed
6/30/2005	1	ODI DIRECTOR	Reviewed and Approved
6/30/2005	1	Service Drafter	Sent for Approval
6/30/2005	1	CITY ATTORNEY	Reviewed and Approved
6/30/2005	1	Service Drafter	Sent to Clerk's Office for Council
6/29/2005	1	Auditor Reviewer	Reviewed and Approved
6/29/2005	1	CITY AUDITOR	Reviewed and Approved
6/29/2005	1	Service Drafter	Sent for Approval
6/29/2005	1	EBOCO Reviewer	Reviewed and Approved
6/28/2005	1	Service Drafter	Sent for Approval
6/27/2005	1	Finance Reviewer	Reviewed and Approved
6/27/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/23/2005	1	Service Drafter	Sent for Approval
6/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
5/13/2005	1	City Clerk's Office	Sent back for Clarification/Correction
5/4/2005	1	Service Drafter	Sent to Clerk's Office for Council
4/29/2005	1	Service Drafter	Sent for Approval
4/29/2005	1	Auditor Reviewer	Reviewed and Approved
4/29/2005	1	CITY AUDITOR	Reviewed and Approved
4/29/2005	1	Service Drafter	Sent for Approval
4/29/2005	1	EBOCO Reviewer	Reviewed and Approved
4/29/2005	1	ODI DIRECTOR	Reviewed and Approved
4/29/2005	1	Service Drafter	Sent for Approval
4/29/2005	1	CITY ATTORNEY	Reviewed and Approved
4/28/2005	1	Finance Reviewer	Reviewed and Approved
4/28/2005	1	FINANCE DIRECTOR	Reviewed and Approved
4/27/2005	1	Service Drafter	Sent for Approval
4/27/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/27/2005	1	Service Drafter	Sent for Approval
3/29/2005	1	Service Drafter	Sent for Approval
3/28/2005	1	Service Drafter	Sent for Approval
3/28/2005	1	Service Reviewer	Reviewed and Approved

Explanation

Background: The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires two vibratory rollers with trailers. Rollers are used primarily in pavement cutout and alley resurfacing operations. They provide for proper compaction and adherence of asphalt and asphalt emulsions to affected roadways; this results in longer lasting repairs. This purchase will augment the existing fleet of nine (9) rollers. The last roller was purchased in 2003 at a cost of $37,750.00.

Bids for two vibratory rollers were advertised in the City Bulletin and were received by the Purchasing Office on March 10 for Bid SA-001556GRW as follows:

Vendor / Vibratory Roller Unit Bid / Trailer Unit Bid / Bid Amount for two Units / Vendor Status
The McLean Company / Hamm Model HD-13 / Hudson Brothers HSL-16 / $79,900 / Majority
Nations Rent / Vibromax 365 / Felling FT-14L / $86,833 / Majority
Southeastern Equipment Company / Bomag BW 138 AD / Cronkite 2600 / $89,860 / Majority

An initial review of the bids determined that the McLean Company was judged to be the lowest, best, most responsive, and most responsible bidder. However, upon further review and further investigation, it was determined the McLean Company failed to meet the bid specifications. Therefore, the Transportation Division recommends the bid award go to Nations Rent USA, Incorporated, contract compliance number 65-0912181 (expires March 3, 2008), as the bidder with the lowest, best, most responsive, and most responsible bidder. Their bid price for two units is $86,833.00.

Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for street equipment. To date the Transportation Division has encumbered or expended $2.93 million. This ordinance authorizes the transfer of $6,933.00 between projects within the 1995, 1999 Voted Streets and Highways Fund and the expenditure of $...