Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for professional services for the design and construction for energy efficient lighting of City Hall, 90 West Broad Street.
The requested services are for the design of energy efficient lighting retrofits for the operational needs of the tenants of the building. These retrofits and/or upgrades shall incorporate design to meet ASHRAE lighting standards which will include occupancy sensors, any needed conduits, wiring, exit and, power failure lighting. The plan shall be developed and approved before design/development drawings are completed.
Requests for Statements of Qualifications were advertised on September 8, 2009 and responses were to be submitted on or before September 30, 2009. The City received four statements from the following firms (1 FBE, 1 MBE, 0 AS1): Advanced Engineering Consultants (FBE), Kramer Engineers, Dynamix Engineering, Ltd. (MBE), and Applied Engineering Group, Ltd. A three-person committee evaluated the proposals, consisting of two members from the Office of Construction Management and one member from the Facilities Management Division. Advanced Engineering Consultants was the highest-ranked firm. They received the number one ranking by all committee members. They scored very well in competence to perform, tasks defined, and innovative approach.
Fiscal Impact: Funding for this project is available in the Gov'l B.A.B's (Build America Bonds). The cost of this contract is $35,000.00.
Advanced Engineering Consultants, Ltd. Contract Compliance No. 31-1612308, expiration date 6/6/2010.
Emergency action is requested so that necessary design services for 90 West Broad Street are completed, ensuring that important lighting upgrades are not delayed, thereby leading to reduced energy costs as soon as possible.
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