Explanation
BACKGROUND: This legislation authorizes the establishment of a Universal Term Contract (UTC) for the Rental of Vehicles, primarily for the Division of Fleet Management as the primary user agency. Vehicle rentals are primarily used to provide transportation to different events reserved by the Department of Recreation and Parks Summer Program. The term of the proposed option contract is through March 30, 2019 with the option to extend one (1) additional year, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on February 28, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004346). Eighteen (18) bids were solicited, two (2) bids were received.
The Purchasing Office is recommending award of one (1) contract to the lowest, responsive, responsible and best bidder:
Enterprise Holdings,
Total Estimated Annual Expenditure: $75,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City agencies will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to Rent Vehicles with Enterprise Holdings; to authorize the expenditure of one dollar ($1.00) from the General Fund, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2017 and selected the lo...
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