City of Columbus - File #: 1534-2010

• File #: 1534-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/19/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the Director of Finance and Management to establish purchase orders for the purchase and assembly of four dump trucks, plows and accessories in accordance with Ohio Department of Transportation and State of Ohio contracts for the Division of Planning and Operations; to amend the 2010 CIB; to authorize the transfer of appropriation within the Local Transportation Improvement Fund and cash between the Local Transportation Improvement Fund and the Street and Highway Improvement Fund and within the Streets and Highways G.O. Bonds Fund; to authorize the appropriation of funds and expenditure of $485,257.08 from the Street and Highway Improvement Fund and the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($485,257.08)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/21/2010	1	Service Drafter	Sent for Approval
10/21/2010	1	Auditor Reviewer	Reviewed and Approved
10/21/2010	1	CITY AUDITOR	Reviewed and Approved
10/21/2010	1	Service Drafter	Sent for Approval
10/21/2010	1	EBOCO Reviewer	Sent for Approval
10/21/2010	1	ODI DIRECTOR	Reviewed and Approved
10/21/2010	1	Service Drafter	Sent for Approval
10/21/2010	1	Service Drafter	Sent for Approval
10/21/2010	1	CITY ATTORNEY	Reviewed and Approved
10/21/2010	1	Service Drafter	Sent to Clerk's Office for Council
10/20/2010	1	Finance Reviewer	Sent for Approval
10/20/2010	1	Finance Reviewer	Reviewed and Approved
10/20/2010	1	Finance Reviewer	Reviewed and Approved
10/20/2010	1	Finance Reviewer	Sent for Approval
10/20/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/20/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/19/2010	1	Service Drafter	Sent for Approval
10/19/2010	1	SERVICE DIRECTOR	Reviewed and Approved

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice removal and for maintaining the City's roadway system. To accomplish this mission the Division requires four single axle dump trucks. These trucks will replace older trucks beyond their useful service lives and will provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.

In order to expedite delivery and reduce costs, the Division of Planning and Operations, Fleet Management Division and the Purchasing Office, have developed a pilot program for acquiring four single axle dump trucks. The proposed method entails procuring all the necessary parts and components from existing State of Ohio contracts, and then contracting with a local vendor to assemble (up-fit) the complete unit. The Committee has determined that the "test" method for acquiring these units will significantly reduce timelines for delivery of the same. It is estimated that these units could be "in-service" no later than early 1st Quarter FY 2011 for snow removal.

All the main parts and components and the cab and chassis necessary for the building of the single axle dump trucks are available on existing ODOT contracts with the exception of the snow plow which is available on an Ohio Department of Administrative Service Cooperative Contract. All items will be purchased from the appropriate contracts and drop shipped to the qualified up-fitter.

ODOT Contracts for Chassis and Parts/Pieces:

Contract Item Vendor Unit Cost
023-10 Cab and Chassis Miami Valley International Trucks $83,969.00
026-10 Dump Body and Hoist Galion-Godwin Body Company $12,000.00
035-10 Hydraulic System H Y O Inc. dba Pengwyn Hydraulics $10,5...