Explanation
BACKGROUND: To modify and extend the existing citywide contract for the option to purchase voice mail services for any city agency, (the Department of Development is the largest user), to and including Decmeber 31, 2008. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal No. 90-95BW). Formal bids opened on May 19, 1994. CT15944 with Voicecom was established in accordance with bids received. Contract Compliance # 84-1550690. This company is not included in the Federal Excluded Parties Listing or the Auditor of State's Findings for Recovery Database.
1. Amount of additional funds: No funding is required to modify the option contract (UTC). The estimated annual expenditure for the contract is $120,000.00. Each agency must obtain approval to expend from their own budgeted funds for their expenditures from this contract.
2. Reason additional needs were not foreseen: The Department of Technology has determined that, based on the volatile telephony technological conditions, continuing the existing agreement is in the best interest of the City. The extension allows for the City to continue to research technology choices. Other contract conditions are in accordance with the original agreement; however, since the original contract did not provide for an extension until December 31, 2008, this ordinance is being submitted as a waiver of competitive bidding requirements.
3. Reason other procurement processes not used: The Department of Technology is in search of telephony systems that are in the best interest of the City.
4. How cost was determined: An across the board decrease of 14% was negotiated in August of 2004. That decrease remains in place. No increase in the cost of voice mail services will occur with this modification. All other terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to extend the option contract. ...
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