Explanation
Background: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Fleet Management Division with The W W Williams Company LLC, for fire pump testing services.
The Department of Finance and Management solicited Competitive Bids for the subject services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ032221). The original contract was entered into on May 13th, 2026.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $25,000.00.
Original Contract - $35,000.00
Modification #1 - $25,000.00
Total $60,000.00
2. Reason additional funds were not foreseen: Due to an unforeseen increase in utilization. The initially allotted amount of funding will not last through year end. Services were anticipated under the original contract; This is a planned modification as per original contract.
3. Reason other procurement processes were not used: The City currently works with The W W Williams Company LLC for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost of this modification was determined based on the average of the current utilization. The proposed increase of $25,000.00 is considered fair and reasonable and reflective of current service needs.
This Modification will allot enough money to continue these services uninterrupted. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
The W W Williams Company LLC, D365#020988. CC Expires 12/24/2026
Fiscal Impact: This ordinance authorizes the modification of the contracted amount to $60,000.00 from $35,000.00 and the expenditure of $25,000.00 from the Fleet Management Operating Fund with The W W Williams Company LLC, for the purchase of fire pump testing services. The Fleet Management Division budgeted $60,000.00 in the op...
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