City of Columbus - File #: 1914-2011

• File #: 1914-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/28/2011
• In control: Administration Committee
• On agenda: 12/12/2011
• Final action: 12/14/2011
• Title: To authorize the Director of the Department of Technology to enter into a contract with OnGuard Systems LLC, for the purchase of software licenses for the IntelligentID activity monitoring system; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the 2011 Capital Improvement Budget; to authorize the expenditure of $343,530.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($343,530.00)

Date	Ver.	Action By	Action	Result
12/14/2011	1	CITY CLERK	Attest
12/13/2011	1	MAYOR	Signed
12/12/2011	1	COUNCIL PRESIDENT	Signed
12/12/2011	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into an agreement with OnGuard Systems LLC to purchase software licenses for the IntelligentID activity monitoring system. IntelligentID software will enable the City to monitor employee computing activities to ensure compliance with technology security policies, maximize productivity, track application utilization, and provide real-time user notification of potential security policy violations, thereby preventing data losses or security breaches. The software can be used for up to 5,000 City computer users, at a cost of $343,530.00.
Last year, the City entered into an agreement (ED042597) with OnGuard Systems to pilot the use of IntelligentID software. The pilot successfully identified personnel who were intentionally circumventing existing monitoring tools in violation of City computer use policies. OnGuard Systems has also provided the City a comparison of the IntelligentID system with other similar products (Overtis and Packet Motion). This product comparison demonstrates that IntelligentID provides valuable features not available in other software products. Based on this product comparison and the City's experience in the pilot project, this ordinance requests waiver of competitive bidding provisions of Columbus City Codes, Section 329.

This ordinance also authorizes the appropriation and transfer of cash from other projects within the Information Services Bond Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed March 7, 2011, Ordinance No. 0266-2011, to accomodate for the additional expenditure authorized by this ordinance.


EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the negotiated prices.

FISCAL IMPACT:
In 2010, $19,849.00 was expended with OnGuard Systems LLC for the purchase of software licenses for the Int...