Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTCs) for the option to purchase Irrigation Parts with Jerry Pate Turf & Irrigation, Inc. and SiteOne Landscape Supply LLC. The Department of Recreation and Parks is the primary user for Irrigation Parts, used for the repair and maintenance of irrigation lines at various City facilities, parks, and golf courses. The term of the proposed option contracts would be approximately two (2) years, expiring August 31, 2028, with the option to renew for one (1) additional year or portion thereof, at the same pricing and the same escalator clause. The Purchasing Office opened formal bids on April 9, 2026. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ032255). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Jerry Pate Turf & Irrigation, CC# 034768 expires 11/6/2026, Items 1, 2, 4, 5 and 8, $1.00
SiteOne Landscape Supply LLC, CC# 007380 expires pending, Items 3, 6 and 7, $1.00
Total Estimated Annual Expenditure: $15,000.00, Department of Recreation and Parks, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to allow for uninterrupted repair and maintenance of irrigation lines at various City facilities, parks, and golf courses.
The company’s are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure ...
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