Explanation
BACKGROUND:
This ordinance will authorize the Director of Technology to renew a contract with SHI International Corporation for existing Micro Focus Sever COBOL software maintenance and support at a cost of ($46,023.36) and Server Express support ($4,724.52), both required for the City’s Income Tax software system, for a combined cost of $50,747.88, with a coverage term period from August 1, 2018 through July 31, 2019. The original contract was established via (RFQ005619 opened June 1, 2017) authorized under ordinance number ordinance 1621-2017, passed by City Council July 10, 2017, through PO071544. In accordance with the bid specifications, the City and SHI can renew the contract for four additional one year terms, subject to mutual agreement and approval by proper City authorities. This is the first of the four year options. The total cost of this ordinance is $50,747.88.
As a reseller of Micro focus COBOL software, SHI is required to include the Micro Focus Maintenance Agreement pertaining to licensing and support standard terms and conditions in their proposed agreement with the City.
FISCAL IMPACT:
In 2016 and 2017, the Department of Technology expended $86,204.00 and $118,345.96 respectively, for Micro Focus COBOL licensing and software support provided by SHI International Corporation. The total cost for this ordinance (2018) is $50,747.88 for maintenance and support. Funds for this expense have been identified within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total amount for software licenses, maintenance and support services provided under this ordinance by SHI International is $169,093.84.
CONTRACT COMPLIANCE NUMBER:
Vendor: SHI International Corporation: CC#: 22-3009648: Expiration Date: 02/01/2020
(DAX Vendor Acct.: 001671)
Title
To authorize the Director of the Department of Technology to renew a contract with SHI I...
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