Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a new contract with Truck Country of Indiana, dba Stoops Freightliner (“Stoops Freightliner”), for the purchase and installation of methane detection systems on 21 previously-purchased Automated Side Loader refuse trucks.
The Department of Finance and Management, Purchasing Office, advertised a best value competitive sealed proposal process (BVP) for Automated Side Loaders through the Vendor Services portal and Bonfire on August 31, 2021. Five proposals were received on October 14, 2021. A committee, consisting of two (2) representatives from the Department of Public Service and one (1) from the Division of Fleet Management that provide technical expertise, evaluated both formal and written proposals in accordance with Chapter 329 of the City Code. Stoops Freightliner was chosen to be one of the vendors to provide Automated Side Loaders to the City by the evaluation committee via a universal term contract (UTC). As authorized by Ordinance 3096-2021, passed January 10, 2022, the Department of Finance and Management entered into a UTC with Stoops Freightliner on January 27, 2022. That UTC expired on December 31, 2025.
In fall of 2025, 21 Automated Side Loader refuse trucks which had been previously ordered pursuant to the UTC with Stoops Freightliner were in the process of being built. During an inspection of such refuse trucks, it was discovered that necessary methane detections systems had not been installed. Pursuant to in-person discussions with representatives from the Department of Public Service and the Division of Fleet Management, Stoops Freightliner was directed to install the necessary methane detection systems on such refuse trucks. Those methane detection systems fall outside the scope of the UTC, and no other contract was in place for such systems.
The Department of Finance and Management is seeking approval to waive the competitive bidding pr...
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