City of Columbus - File #: 1242-2010

• File #: 1242-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/30/2010
• In control: Utilities Committee
• On agenda: 10/4/2010
• Final action: 10/6/2010
• Title: To authorize the Director of Public Utilities to pay Joint Use of Poles Rental Fees to Columbus Southern Power dba American Electric Power in accordance with the terms of an existing agreement and to modify said agreement, in accordance with the sole source provisions of Columbus City Code, to authorize the expenditure of $256,580.75 from the Electricity Operating Fund, and to declare an emergency. ($256,580.75)

Date	Ver.	Action By	Action	Result
10/6/2010	1	CITY CLERK	Attest
10/5/2010	1	MAYOR	Signed
10/4/2010	1	Columbus City Council	Approved	Pass
10/4/2010	1	COUNCIL PRESIDENT	Signed
9/21/2010	1	Auditor Reviewer	Reviewed and Approved
9/21/2010	1	CITY AUDITOR	Reviewed and Approved
9/21/2010	1	Utilities Drafter	Sent for Approval
9/21/2010	1	CITY ATTORNEY	Reviewed and Approved
9/21/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
9/20/2010	1	EBOCO Reviewer	Sent for Approval
9/20/2010	1	ODI DIRECTOR	Reviewed and Approved
9/20/2010	1	Utilities Drafter	Sent for Approval
9/17/2010	1	Finance Reviewer	Reviewed and Approved
9/17/2010	1	FINANCE DIRECTOR	Reviewed and Approved
9/17/2010	1	Utilities Drafter	Sent for Approval
9/16/2010	1	Finance Reviewer	Reviewed and Approved
9/13/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
9/13/2010	1	Utilities Drafter	Sent for Approval
9/10/2010	1	Utilities Reviewer	Sent for Approval
9/9/2010	1	Utilities Drafter	Sent for Approval
9/9/2010	1	Utilities Reviewer	Reviewed and Approved
9/9/2010	1	Utilities Drafter	Sent for Approval
9/9/2010	1	Utilities Reviewer	Reviewed and Approved
9/9/2010	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The purpose of this legislation is to authorize the Director of Public Utilities to pay Columbus Southern Power dba American Electric Power (AEP) for pole attachment rental fees in accordance with an agreement signed in 2002 and to modify said agreement to reflect amended terms and conditions.

The City of Columbus, Division of Power and Water and AEP own and operate electric transmission and distribution system facilities throughout Franklin County. Each party owns certain poles which have facilities owned by the other party attached to such poles. An agreement signed in 2002 between Columbus Southern Power and the City of Columbus authorized the terms, conditions and rates to be paid for the joint use of poles. The payment terms of said agreement provided a setoff of the amounts Columbus Southern Power would otherwise owe the City under Section 910 for right-of-way permit fees. In December 2008, it was determined that the joint use fees would no longer be deducted from AEP's Right-of-Way Permit fees and that AEP would be allowed to bill the Division of Power and Water directly for its joint pole usage. An invoice has been received by the City from AEP for annual rental fees in the amount of $162,051 for the period of 8/5/09 through 8/6/10. In addition, the prorated amount of $94,529.75 for the period of 1/1/09 through 8/4/09 is included in this invoice for a total amount due of $256,580.75.

For annual rental fees going forward, the contract modification provides that funds will be approved annually by ordinance of City Council.

Columbus Southern Power dba American Electric Power's contract compliance number is 314154203, expires 02/01/12.

Emergency action is requested in order to process payment in a timely manner.



FISCAL IMPACT: This expense was not included in the 2010 budget; however, there is sufficient budget authority in the Electricity Operating Fund for this expenditure due to other Object Level Th...