Explanation
Background
This ordinance authorizes the Director of the Department of Technology (DoT) to renew the contract with vCloud Tech Inc., for the subscription of Redsky MyE911 and E911 Anywhere services for the Columbus City Schools (CCS) in the amount of $104,510.00.
Since 2017, the City of Columbus Technology Department has worked with Columbus City Schools (CCS) to install and maintain their VOIP (voice-over-internet-protocol) phone system. Federal mandates under the Ray Baum Act and Keri's Law require that schools have an updated E911 system in place within their VOIP infrastructure to ensure that 911 call takers can identify the “soft-phone” locations of callers. Authorization of this contract will ensure that CCS will remain federally compliant with these mandates.
Ordinance 1776-2025 authorized the Director of the Department of Technology to enter into a contract with vCloud Tech Inc. for the subscription of Redsky MyE911 and E911 Anywhere services for the Columbus City Schools (CCS). The contract was advertised through Vendor Services as RFQ030565 and awarded to vCloud Tech Inc., who was the lowest, most responsive bidder of $107,876.25. This original contract established and authorized contract language allowed for four (4) additional one-year terms.
This ordinance authorizes the first renewal at a total cost of $104,510.00 for a period of twelve (12) months, starting on August 20, 2026, to August 19, 2027.
1.1 Amount of additional funds to be expended
Original contract amount: $107,876.25 (PO521823, Ord.1776-2025)
Negotiated renewal #1: $104,510.00 (This ordinance)
TOTAL RENEWALS: $212,386.25
1.2 Reasons additional goods/services could not be foreseen:
This renewal is necessary and has been previously mutually agreed upon as an annual renewal to ensure that Columbus City Schools (CCS) will remain compliant with federal mandates under the Ray Baum Act and Keri's Law requiring that schools have an updated E9...
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