Explanation
This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Fleet Management Division with Ricart Properties Inc. for vehicle alignment and Ford OEM repair services.
The City of Columbus previously bid and successfully awarded Ricart Properties Inc. the contract for front end alignment and Ford OEM repair services, pursuant to bid solicitation RFQ027247. Two bids were received and opened on April 21, 2024. Ricart Properties Inc. was found to be the lowest, responsible and best bidder.
The current contract was authorized by Ordinance 2703-2024, which was from June 24, 2024 and set to expire on May 31, 2025 with the option of three (3) renewals made on a year-to-year basis upon mutual agreement, budgeted funds and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
The contract grew from $50,000.00 to $110,000.00 in 2023 and was increased by $150,000.00 in 2024 for a total of $260,000.00. The growing utilization of this contract for front-end alignments and Ford OEM repair services is critical to the operations of Fleet Management and the City of Columbus. An increase in the number of OEM repairs and an increase in the number of vehicles serviced by Fleet Management makes the continuation of these services critical to the continued operation of the City of Columbus Fleet. The amount allotted of $260,000.00 has been utilized and the amount is set to be depleted by the end of March. Expenses are tracking $29,000.00 a month, which is how the additional funding of $50,000.00 requested was calculated, based on the contract ending on May 31st. It is in the best interest of the City to not have a lapse in availability for these services, as they are critical to keeping vehicles of the City of Columbus Fleet operational, which a new bid would require. At the time of awarding of this contract, it was not fore...
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