Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to modify an existing contract with The Jasper Group International, Inc. for Server Storage Array Equipment and NetApp Equipment Maintenance services.
The Department of Technology, which maintains the City’s data centers, requires services to ensure reliable operations in the City data center. This agreement will provide additional services for the maintenance and support for City servers. This will ensure support for coverage in the event of a failure and significantly reduce the risk of data loss.
Ordinance No. 2942-2021, authorized the Director of Technology to enter into contract for the amount of $69,620.00. The contract had the option to be renewed for four (4) additional one (1) year terms. Ordinance No. 2763-2022 authorized the first renewal amount of $49,476.00. In 2023, the renewal amount of $19,118.00 was not legislated because the required amount was under the $50,000 threshold.
Ordinance 2997-2024, passed on November 21, 2024, authorized the third (3) renewal for the Director of the Department of Technology to renew contract with The Jasper Group International, Inc. The coverage term period covered December 1, 2024, to November 30, 2025, at a cost of $64,034.00.
This ordinance authorizes the Director of the Department of Technology to add funds for the total of $68,510.00 which includes additional funds for hardware maintenance and support in the amount of $27,160.00 and maintenance for Police DFU Server Hardware, in the amount of $41,350.00.
1.1 Amount of additional funds to be expended: $68,510.00
The original contract amount: $69,620.00 (Ord. 2942-2021, PO300415)
Optional Renewal 1: $49,476.00 (Ord. 2763-2022, PO361064)
Optional Renewal 2: $19,118.00 (PO414248)
Optional Renewal 3: $64,034.00 (Ord. 2997-2024, PO479732)
The total of Modification No. 1: $68,510...
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