City of Columbus - File #: 0674-2004

• File #: 0674-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/29/2004
• In control: Finance & Economic Development Committee
• On agenda: 4/19/2004
• Final action: 4/21/2004
• Title: To authorize and direct the Finance Director to modify the citywide contract for the option to lease/purchase 55 cpm/ppm Digital Copiers /Printers, with MT Business Technologies Inc., to waive competitive bidding requirements and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/21/2004	1	CITY CLERK	Attest
4/20/2004	1	MAYOR	Signed
4/19/2004	1	Columbus City Council	Approved	Pass
4/19/2004	1	COUNCIL PRESIDENT	Signed
4/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/6/2004	1	CITY ATTORNEY	Reviewed and Approved
4/5/2004	1	ODI DIRECTOR	Reviewed and Approved
4/5/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/5/2004	1	Auditor Reviewer	Reviewed and Approved
4/5/2004	1	CITY AUDITOR	Reviewed and Approved
4/1/2004	1	EBOCO Reviewer	Reviewed and Approved
3/29/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify the existing citywide contract for the option to lease/purchase 55 CPM/PPM Digital Copiers/Printers. The Purchasing Office opened formal bids on July 25, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000296RFM). FL001331, with MT Business Technologies Inc. was established in accordance with bids received. Their contract compliance number is 34-0376420.

1. Amount of additional funds: The estimated annual expenditure for the contract is $200,000.00. No additional funds are necessary for this modification. Any City agency must obtain approval to expend from their budgeted funds.
2. Reason additional needs were not foreseen: The need to add additional options as requested by a City department was unforeseen. In order to enable cost savings in production, additional options needed to be added to the contract - an upgraded finisher that staples up to 100 sheets at once and performs a three hole punch - a tandem operations kit.
3. Reason other procurement processes not used: The current contract provides agencies the ability to obtain 55 cpm/ppm digital copiers/printers in an expeditious manner based on a competitive bid.
4. How cost was determined: The cost was negotiated with MT Business Technologies Inc.

FISCAL IMPACT: No funding is required. Each City agency must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency. This is being submitted as a waiver ordinance because the original contract does not allow for the additional items.

Title

To authorize and direct the Finance Director to modify the citywide contract for the option to lease/purchase 55 cpm/ppm Digital Copiers /Printers, with MT Business Technologies Inc., to waive competitive bidding requirements and to declare a...