Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for credit card fuel purchases and bulk diesel and bio diesel fuel deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for credit card fuel, bulk diesel and bio diesel purchases. The Purchasing Office and Fleet Management Division are in the process of bidding for unleaded fuel bulk deliveries. This contract will be addressed in a separate ordinance.
Fiscal Impact: The Fleet Management Division budgeted over $10 million for fuel in the 2010 budget. The amount encumbered by this ordinance is $6 million. Depending on fuel prices throughout the year, further legislation may be necessary later this year.
Emergency action is requested to ensure an uninterrupted supply of credit card fuel purchases and bulk fuel deliveries for City vehicles including Safety vehicles such as Police cruisers and Fire equipment. Earlier action was not possible until the 2010 operating budget was adopted.
Title
To authorize the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchase for the Fleet Management Division, to authorize the expenditure of $6,000,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($6,000,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process for credit card fuel and bulk diesel and biodiesel fuel; and
WHEREAS, the Fleet Management Division has a need to purchase credit card and bulk diesel and bio diesel; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders for credit card and bulk fuel purchases, to ensure an uninterrupted fuel supply for City vehicles, ...
Click here for full text