Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew and modify a contract with Netsmart Technologies, Inc., for annual software maintenance and support and hosting services. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and annual maintenance and support was last renewed by authority of ordinance 0364-2012, passed March 26, 2012, through purchase order EL012703. This renewal will provide software maintenance and support for the period April 1, 2013 to March 31, 2014, at a cost of $13,672.00.
This legislation will also authorize a modification to the contract for Netsmart to provide application hosting services. The term of the hosting service would be for five years, from April 1, 2013 to March 31, 2018. This legislation will provide funding for the first year of the hosting service and associated professional services to transition the Netsmart applications to a hosted environment. The cost for the first year is $42,220; which includes $15,120.00 for the first year of hosting services, and $27,100 in one time professional service fees to transition the application to Netsmart’s data center. Payment for subsequent annual terms is contingent on available funding and approval of proper City authorities. The proposed agreement enables the City to cancel the agreement in the event that funds are not appropriated to pay for future annual terms. If the agreement is terminated prior to the end of the five year term, the City must provide 60 days written notice, and may be subject to early termination fees of no more than the amount of funds already appropriated, encumbered, and unliquidated on an open certified purchase order.
The unique technology employed by the Netsmart software requires technical support services that are not available using City staff. Consequently, a ...
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