Background
In January 2012, the Real Estate Management Office issued an RFP for professional building management services for the Jerry Hammond Center (JHC) at 1111 E. Broad Street and the Franklin County Municipal Court Building (MCB) at 375 S. High Street to assist the city in properly maintaining and operating these buildings in a professional, cost effective and efficient manner. Paradigm Properties of Ohio was awarded the contract and a Facilities Management Agreement (FMA) was approved by City Council via Ordinance 0767-2012. The FMA provided for a five year term consisting of an initial one year term (May 1, 2012 - April 30, 2013) and four (4) automatic consecutive one (1) year renewal terms, each subject to the appropriation of necessary funds by Columbus City Council and certification of funds availability by the City Auditor. This legislation authorizes funding for the third of four consecutive one-year renewal terms of the FMA contract.
The FMA sets the annual building management fee and details the duties of the management company in the oversight of the daily building operations and maintenance of the JHC and MCB, including the direct payment of all operating expenses, excluding utilities, establishes standards for procuring services, preparing RFP's and soliciting bids for outside maintenance and repair services, and requires certain accounting and reporting procedures for all expenditures of building operating funds. Per the terms of the FMA, the management company is required to establish and maintain separate JHC and MCB building operating accounts from which all building services for each building are paid. The FMA also requires that an annual building operating budget be prepared and submitted to the Real Estate Management Office each August for both the JHC and MCB projecting the building operating expenses for the next contract year.
This ordinance authorizes payment to Paradigm Properties of Ohio, LLC: as a total expenditure of $970,...
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