City of Columbus - File #: 0029-2004

• File #: 0029-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/24/2003
• In control: Administration Committee
• On agenda: 3/8/2004
• Final action: 3/9/2004
• Title: To authorize the Public Service Director to enter into a contract for the Facilities Management Division with Winnscapes for mowing and snow removal services for various city facilities, to authorize the expenditure of $36,000.00 from the General Fund; and to declare an emergency. ($36,000.00)

Date	Ver.	Action By	Action	Result
3/9/2004	1	MAYOR	Signed
3/9/2004	1	CITY CLERK	Attest
3/8/2004	1	Columbus City Council	Approved	Pass
3/8/2004	1	COUNCIL PRESIDENT	Signed
3/2/2004	1	CITY ATTORNEY	Reviewed and Approved
3/2/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
3/1/2004	1	EBOCO Reviewer	Reviewed and Approved
3/1/2004	1	ODI DIRECTOR	Reviewed and Approved
3/1/2004	1	Service Drafter	Sent for Approval
2/26/2004	1	Auditor Reviewer	Reviewed and Approved
2/26/2004	1	CITY AUDITOR	Reviewed and Approved
2/26/2004	1	Service Drafter	Sent for Approval
2/25/2004	1	Finance Reviewer	Reviewed and Approved
2/25/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/25/2004	1	Service Drafter	Sent for Approval
2/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
1/16/2004	1	Service Drafter	Sent for Approval
12/31/2003	1	Service Drafter	Sent for Approval
12/30/2003	1	Service Reviewer	Reviewed and Approved
12/24/2003	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into a contract for the Facilities Management Division with Winnscapes for mowing and snow removal services at the following complexes: 757 Carolyn Avenue, 750 Piedmont Road and the Health Department at 240 Parsons Avenue. In addition, snow removal services will be provided at the Fire Training Academy, 3639/3675 Parsons Avenue. Besides snow removal and mowing, the bids originally included pricing for landscaping activities such as fertilizing, maintenance of all planting beds, tree and shrub pruning, weeding, mulching, and spring clean-up. However, due to budget reductions, only mowing and snow removal will be performed by the contractor, thereby reducing the amount of the contract to $36,000. Formal bids were solicited and bids were read on Tuesday, October 7, 2003, (1 MBE*, 0 FBE) as follows:

Winnscapes $67,618.88
Greenscapes Landscape Co. $92,355.00
*Willoughby Lawn Care $19,900.00

*MBE

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Winnscapes, CC# 31-1313521, expires 07/17/2004. Willoughby Lawn Care did not correctly complete the bid paperwork, failing to provide the name of a surety company, thereby attempting to bond itself and leading to concerns that Willoughby could not properly complete the work as required in the bid specifications. Bids for these services were solicited in October 2003 before the provisions of new Columbus City Code 329.06 (responsible service contracting) were enacted. If bids were to be reissued to reflect the new City Code provisions then critical services for these buildings will be disrupted.

The contract period is February 1, 2004 to January 31, 2005. There are four one-year renewal options available within the contract document that may be utilized upon approval each year by City Council.

Emergency action is requested so...